Asset Allocation

• Assign assets to employees.
• Accept assets returned by employees.
• Update assets returned on the system for allocation
• Send reminders for assets not returned
• Export assets allocated in CSV, EXCEL, PDF and PRINT
• Check date and time asset was last allocated.
• View documents related to that asset.

Check in/ Check out

Check in/ Check out feature enables the Asset Tracking System Users to assign due dates to issued out equipment. The user receives alerts when upcoming due dates are close or are past due and automatically makes the asset available again upon check-in.

To Check Out an asset, simply select or scan your Asset Tag (WCD12345) Employee, (Employee: John Doe) name or number to assign the asset to them.

If the asset requires a due date, you select the required date (End of Next Month) for when you want the asset returned to you. This will trigger a notification in the system and alert appropriate parties if it is not returned in a timely manner.

You can even update the Location of an asset when you check it out. When you’re done click Check Out when all assets in your Queue are ready to be checked out.

For increased efficiency and mobility you can also perform these check in on your iOS/Android device with AsseTrack FAMS app and your AsseTrack FAMS barcode scanner.

Calculate Asset Depreciation

Depreciation Feature allows the users of the AsseTrack FAMS Solution to calculate the depreciation of assets based on business models and accounting methods.

Users are able to configure the depreciation settings within the Asset Tracking System. They may choose exactly how they want to calculate the depreciation of assets and easily compare depreciation methods.

Supports these depreciation methods:
• Straight-line method
• Sum-of-years method
• Double decline method

Asset Maintenance and Repairs

All assets usually require some level of maintenance service or repair. Many are also acquired with accompanying insurance or warranties. AsseTrack Asset Management provides features enabling you to manage and track these asset attributes. Export reports in CSV, EXCEL, PDF or PRINT

Asset Maintenance and repairs
At various intervals, all assets require some degree of maintenance, such as routine mechanics for company vehicles or repainting an office or building. Scheduling and tracking this type of maintenance provides a more complete picture of the true costs and revenues associated with these assets.

Asset Repair Data Management
In addition to tracking physical information about asset maintenance, it is useful to track detailed financial information. AsseTrack Fixed Asset Management enables you to track:
✓ How long an asset will be unavailable for use.
✓ Costs for labor and materials.
✓ Any other expenses that you may incur, such as rental of necessary replacement equipment.

Asset Warranty Management

Warranties can often lower the cost of repair and maintenance of your assets. Keep track of any warranties that you might have, which assets they cover, the period of coverage, the cost of the warranty, and so forth.

Manufacturers often warrant an asset, or part of an asset, using specific terms and indicating specific conditions. Such information is easily accessible to all employees in your organization who might be responsible for the physical aspects of asset management.

Asset Disposal

Asset disposal is the removal of a long-term asset from the company’s accounting records. It is an important concept because it primarily relates to the company’s capital assets that are essential to successful business operations.

Moreover, the proper accounting of the disposal of an asset is critical to maintaining updated and clean accounting records.

The asset disposal may be a result of several events:
1.An asset is fully depreciated and must be disposed of.
2.As asset is sold at a gain/loss because it is no longer useful or needed.
3.An asset must be disposed of due to unforeseen circumstances (e.g., theft).

Never lose reporting and transaction history on retired assets again. With AsseTrack FAMS you have complete lifecycle management that concludes with asset disposal. When an asset reaches end of life or has been lost simply dispose of it and capture the reason. If the asset is found or accidentally retired you just recover it and it is back in use.

To dispose of an asset, Click on Actions, then Dispose – Add reason for disposal

Under Asset Details, use the filters to locate the asset you want to dispose. I will search by asset tag (WCD12345).

With AsseTrack FAMS Disposal module you can :-
✓ Dispose and Asset
✓ Restore an Asset that’s has been disposed
✓ Export reports in CSV, EXCEL, PDF or PRINT

Asset Allocation

• Assign assets to employees.
• Accept assets returned by employees.
• Update assets returned on the system for allocation
• Send reminders for assets not returned
• Export assets allocated in CSV, EXCEL, PDF and PRINT
• Check date and time asset was last allocated.
• View documents related to that asset.

Check in/ Check out

Check in/ Check out feature enables the Asset Tracking System Users to assign due dates to issued out equipment. The user receives alerts when upcoming due dates are close or are past due and automatically makes the asset available again upon check-in.

To Check Out an asset, simply select or scan your Asset Tag (WCD12345) Employee, (Employee: John Doe) name or number to assign the asset to them.

If the asset requires a due date, you select the required date (End of Next Month) for when you want the asset returned to you. This will trigger a notification in the system and alert appropriate parties if it is not returned in a timely manner.

You can even update the Location of an asset when you check it out. When you’re done click Check Out when all assets in your Queue are ready to be checked out.

For increased efficiency and mobility you can also perform these check in on your iOS/Android device with AsseTrack FAMS app and your AsseTrack FAMS barcode scanner.

Calculate Asset Depreciation

Depreciation Feature allows the users of the AsseTrack FAMS Solution to calculate the depreciation of assets based on business models and accounting methods.

Users are able to configure the depreciation settings within the Asset Tracking System. They may choose exactly how they want to calculate the depreciation of assets and easily compare depreciation methods.

Supports these depreciation methods:
• Straight-line method
• Sum-of-years method
• Double decline method

Asset Maintenance and Repairs

All assets usually require some level of maintenance service or repair. Many are also acquired with accompanying insurance or warranties. AsseTrack Asset Management provides features enabling you to manage and track these asset attributes. Export reports in CSV, EXCEL, PDF or PRINT

Asset Maintenance and repairs
At various intervals, all assets require some degree of maintenance, such as routine mechanics for company vehicles or repainting an office or building. Scheduling and tracking this type of maintenance provides a more complete picture of the true costs and revenues associated with these assets.

Asset Repair Data Management
In addition to tracking physical information about asset maintenance, it is useful to track detailed financial information. AsseTrack Fixed Asset Management enables you to track:
✓ How long an asset will be unavailable for use.
✓ Costs for labor and materials.
✓ Any other expenses that you may incur, such as rental of necessary replacement equipment.

Asset Warranty Management

Warranties can often lower the cost of repair and maintenance of your assets. Keep track of any warranties that you might have, which assets they cover, the period of coverage, the cost of the warranty, and so forth.

Manufacturers often warrant an asset, or part of an asset, using specific terms and indicating specific conditions. Such information is easily accessible to all employees in your organization who might be responsible for the physical aspects of asset management.

Asset Disposal

Asset disposal is the removal of a long-term asset from the company’s accounting records. It is an important concept because it primarily relates to the company’s capital assets that are essential to successful business operations.

Moreover, the proper accounting of the disposal of an asset is critical to maintaining updated and clean accounting records.

The asset disposal may be a result of several events:
1.An asset is fully depreciated and must be disposed of.
2.As asset is sold at a gain/loss because it is no longer useful or needed.
3.An asset must be disposed of due to unforeseen circumstances (e.g., theft).

Never lose reporting and transaction history on retired assets again. With AsseTrack FAMS you have complete lifecycle management that concludes with asset disposal. When an asset reaches end of life or has been lost simply dispose of it and capture the reason. If the asset is found or accidentally retired you just recover it and it is back in use.

To dispose of an asset, Click on Actions, then Dispose – Add reason for disposal

Under Asset Details, use the filters to locate the asset you want to dispose. I will search by asset tag (WCD12345).

With AsseTrack FAMS Disposal module you can :-
✓ Dispose and Asset
✓ Restore an Asset that’s has been disposed
✓ Export reports in CSV, EXCEL, PDF or PRINT

Get Started Now!   No Credit Card Needed!

Get Started Now…It’s FREE!

More AsseTrack FAMS Features

You can be able to get below information at glance:-

✓ Asset Barcode Number
✓ Name of the Asset
✓ Supplier
✓ Purchased Amounts
✓ Repair Costs
✓ Depreciation Amount
✓ Assigned User
✓ Export reports in CSV, EXCEL, PDF or PRINT

LEARN MORE

AsseTrack FAMS contains a default set of rights that can be
assigned to users for a specific role.

Access to the different product workspaces is controlled by the roles/ rights that your user account is associated with. For an overview of available workspaces and the roles that can access them, see Workspaces defined.

Some of the features available:
✓ Add User
✓ Edit User
✓ Delete User
✓ Bulk Import

LEARN MORE

Feature assists the user of the AsseTrack FAMS to configure their own asset reports.

This feature is adaptable to every business need and is designed to deliver real-time data to users. It also gives the capability to generate these reports according to the preference of the user.

Generate Report as per :-

<✓ Asset Location

✓ Asset Department

✓ Asset Types

✓ Asset Category

✓ Warranty Status

✓ Asset Check in Check out

✓ Asset Depreciation

✓ Asset Allocation

✓ Asset by Technician

LEARN MORE

Fixed asset audits also determine if your company is experiencing inordinate shrinkage.

If losses form a pattern and are consistent across all assets, evaluating how your assets are assigned, moved, or stored should identify the weakness within your company’s asset management procedures, allowing you to address and correct those procedural gaps before your losses become too severe.

LEARN MORE

LDAP Stands for Lightweight Directory Access Protocol.

It is a lightweight client-server protocol used to access centrally stored information over a network. LDAP cannot create or specify how a directory service operates. LDAP provides directory support to browser applications that do not have directory service support.

Why Use LDAP/ AD?
The main benefit of using LDAP is that it can consolidate information of an entire organization into a central repository. This central directory can be accessible from any location on the network. It supports Transport Layer Security (TLS) to provide data protection.

What is Active Directory?
Active Directory (or AD) is a directory services implementation that provides authentication functionality, group and user management, policy administration and more. As far as directory services go, Microsoft Active Directory is by far the most common in use today, in no small part because it is easy to use, secure, provides single sign on and works well in business environments or over VPN.

How Active Directory and LDAP Work Together
Active Directory supports LDAP, meaning you can combine the two to help you improve your access management. In fact, many different directory services and access management solutions can understand LDAP, making it widely used across environments without Active Directory as well.

LDAP Authentication Explained
Firstly, there are two different types of LDAP authentication; simple and Simple Authentication and Security Layer (SASL).
Let’s first take a look at simple authentication. Simple authentication allows you to authenticate via three different methods:

  • Anonymous Authentication: as the name suggests, this gives anonymous status to LDAP.
  • Unauthenticated Authentication: this should not grant access; it is for logging purposes only.
  • Name/Password Authentication: again, as the name suggests, this grants access based on a supplied name and password.

SASL authentication links LDAP with another authentication system (such as Kerberos). Through a series of challenge and response messages, the LDAP server sends a message to the authorization service and results in either a successful or failed authorization.

An important note here is that LDAP sends messages that are unencrypted. It is a good idea to add some sort of encryption to these messages to keep your sensitive information secure from prying eyes.

LDAP Directory Service Model
The LDAP Directory Service Model is based on a client server model which consists of one or more LDAP servers containing data which makes an LDAP directory tree. The LDAP client requests information or performs operations by connecting to an LDAP server. The LDAP server performs this operation, or refers to another LDAP server that may able to perform this operation or provide information to LDAP clients.

LEARN MORE

This is a custom feature where the AsseTrack FAMS system is linked to the mobile Android APP that has been linked with the system.

For security purposes a Qr Code code is scanned to gain access to the system. Once logged in you can do the following with your android phone installed with the APK file.
✓ Scan the assets
✓ Check the assets in the system
✓ Add new assets
✓ Check in / check out assets

LEARN MORE

More AsseTrack FAMS Features

You can be able to get below information at glance:-

✓ Asset Barcode Number
✓ Name of the Asset
✓ Supplier
✓ Purchased Amounts
✓ Repair Costs
✓ Depreciation Amount
✓ Assigned User
✓ Export reports in CSV, EXCEL, PDF or PRINT

LEARN MORE

AsseTrack FAMS contains a default set of rights that can be
assigned to users for a specific role.

Access to the different product workspaces is controlled by the roles/ rights that your user account is associated with. For an overview of available workspaces and the roles that can access them, see Workspaces defined.

Some of the features available:
✓ Add User
✓ Edit User
✓ Delete User
✓ Bulk Import

LEARN MORE

Feature assists the user of the AsseTrack FAMS to configure their own asset reports.

This feature is adaptable to every business need and is designed to deliver real-time data to users. It also gives the capability to generate these reports according to the preference of the user.

Generate Report as per :-

✓ Asset Location

✓ Asset Department

✓ Asset Types

✓ Asset Category

✓ Warranty Status

✓ Asset Check in Check out

✓ Asset Depreciation

✓ Asset Allocation

✓ Asset by Technician

LEARN MORE

Fixed asset audits also determine if your company is experiencing inordinate shrinkage.

If losses form a pattern and are consistent across all assets, evaluating how your assets are assigned, moved, or stored should identify the weakness within your company’s asset management procedures, allowing you to address and correct those procedural gaps before your losses become too severe.

LEARN MORE

LDAP Stands for Lightweight Directory Access Protocol.

It is a lightweight client-server protocol used to access centrally stored information over a network. LDAP cannot create or specify how a directory service operates. LDAP provides directory support to browser applications that do not have directory service support.

Why Use LDAP/ AD?
The main benefit of using LDAP is that it can consolidate information of an entire organization into a central repository. This central directory can be accessible from any location on the network. It supports Transport Layer Security (TLS) to provide data protection.

What is Active Directory?
Active Directory (or AD) is a directory services implementation that provides authentication functionality, group and user management, policy administration and more. As far as directory services go, Microsoft Active Directory is by far the most common in use today, in no small part because it is easy to use, secure, provides single sign on and works well in business environments or over VPN.

How Active Directory and LDAP Work Together
Active Directory supports LDAP, meaning you can combine the two to help you improve your access management. In fact, many different directory services and access management solutions can understand LDAP, making it widely used across environments without Active Directory as well.

LDAP Authentication Explained
Firstly, there are two different types of LDAP authentication; simple and Simple Authentication and Security Layer (SASL).
Let’s first take a look at simple authentication. Simple authentication allows you to authenticate via three different methods:

  • Anonymous Authentication: as the name suggests, this gives anonymous status to LDAP.
  • Unauthenticated Authentication: this should not grant access; it is for logging purposes only.
  • Name/Password Authentication: again, as the name suggests, this grants access based on a supplied name and password.

SASL authentication links LDAP with another authentication system (such as Kerberos). Through a series of challenge and response messages, the LDAP server sends a message to the authorization service and results in either a successful or failed authorization.

An important note here is that LDAP sends messages that are unencrypted. It is a good idea to add some sort of encryption to these messages to keep your sensitive information secure from prying eyes.

LDAP Directory Service Model
The LDAP Directory Service Model is based on a client server model which consists of one or more LDAP servers containing data which makes an LDAP directory tree. The LDAP client requests information or performs operations by connecting to an LDAP server. The LDAP server performs this operation, or refers to another LDAP server that may able to perform this operation or provide information to LDAP clients.

LEARN MORE

This is a custom feature where the AsseTrack FAMS system is linked to the mobile Android APP that has been linked with the system.

For security purposes a Qr Code code is scanned to gain access to the system. Once logged in you can do the following with your android phone installed with the APK file.
✓ Scan the assets
✓ Check the assets in the system
✓ Add new assets
✓ Check in / check out assets

LEARN MORE

Get Started Now!   No Credit Card Needed!

Get Started Now…It’s FREE!

What our

Customers have to say:

Simple, Straightforward and ease of use.From start of adding the assets in the system, it enables us to even import our assets into the system which makes it easier for our team to add assets within a short time. Allocating asset, deleting, editing of assets have been simplified in a manner that is easy for us to navigate.

Daisy Wangui

Daisy Wangui

With Webscreations FAMS we can now easily track, organize, maintain, and retain the value of assets. This tool tracks an asset right from the day of purchase, thus providing detailed analysis and history. This software provides important details such as check-in and checks outs, a location of the assets, depreciation among other details.

Daisy Maina

Daisy Maina

Managing of assets was quite easy with a web based asset management system like Webcreations FAMS as it has all the features that we required to be able to manage assets online..The features that we were looking for depreciation module,user management,check in check out,allocation,repairs and maintenance and customized reports.

Nelson C.

Nelson C.

Betika-Logo
Dlight
Events Management
Vodacom

Join Thousands of Businesses Using AsseTrack FAMS

Customizable Reports. Check-in/out. Scanning Barcodes
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